<p>The Executive Assistant will be a key partner to the Legal, Compliance, Privacy & The Shop team (LCPS), providing top-tier executive support the General Counsel (GC). This role requires strong organizational skills, discretion, adaptability, and a proactive mindset to navigate the fast-paced and evolving environment. The ideal candidate should be detail-oriented, resourceful, and skilled at managing multiple priorities with efficiency and professionalism. We are looking for someone who thrives in a collaborative setting and enjoys problem-solving.
Essential Functions
- Support the LCPS team with administrative support.
- Manage the GC’s complex calendar from end-to-end scheduling, confirming all details, managing related logistics, and proactively mitigating potential conflicts.
- Coordinate and manage meetings and conferences, ensuring schedule is followed or changed to address priorities.
- Prioritize conflicting needs, handle matters proactively, and follow through on projects in a timely manner.
- Coordinate all facets and details of travel, including airfare, hotels, transportation, logistics, reservations, meetings, and ensuring experience is seamless.
- Process expense reports and support team/department purchasing activities.
- Support LCPS team by assisting others with technology, tools, and/or systems used in daily work.
Qualifications
- Executive Assistant role with experience supporting C-Suite leaders (7 years), preferably within legal, corporate, or high-pressure environments.
- Extensive experience booking flights, hotels, ground transportation, and expense reconciliations.
- Mastery at prioritizing, rescheduling, and coordinating meetings across multiple time zones and stakeholders.
Skills, Knowledge, and Abilities
- Detail-obsessed with the ability to manage multiple priorities, meet tight deadlines, and navigate high-stress situations.
- Thrives in a fast-paced, high-maintenance environment with shifting priorities without compromising accuracy.
- Ability to quickly adjust travel plans due to unexpected changes.
- Exceptional task management skills ensuring follow-ups, deliverables, and action items don’t fall through the cracks.
- Exceptional interpersonal and business communication skills (written, verbal, listening).
- Proficient in Microsoft Office skills (Word, Excel, PowerPoint, OneNote, Outlook).